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10 Best UX Agencies for SaaS Onboarding Like Calendly
10 Best UX Agencies for SaaS Onboarding Like Calendly
10 Best UX Agencies for SaaS Onboarding Like Calendly
Looking for expert UX agencies for SaaS onboarding? Discover our list of 10 firms designing simple, engaging, and conversion-ready flows like Calendly.
Looking for expert UX agencies for SaaS onboarding? Discover our list of 10 firms designing simple, engaging, and conversion-ready flows like Calendly.
Looking for expert UX agencies for SaaS onboarding? Discover our list of 10 firms designing simple, engaging, and conversion-ready flows like Calendly.
4 minutes
4 minutes
4 minutes
Oct 28, 2025
Oct 28, 2025
Oct 28, 2025
Introduction
When you’re building a SaaS product and you want your onboarding to feel as effortless and delightful as Calendly’s, the user experience around that first moment really matters. A seamless onboarding flow can dramatically reduce drop-off and accelerate the time to value—studies show that many SaaS apps lose up to 75% of new users within the first week if onboarding isn’t optimized. By focusing on clarity, progression and action from the moment someone signs up, you set the tone for retention, activation and loyalty.
In this article, we’ll walk you through what to look for in a UX agency that specializes in SaaS onboarding flows and then highlight the top 10 agencies that do it well.
Introduction
When you’re building a SaaS product and you want your onboarding to feel as effortless and delightful as Calendly’s, the user experience around that first moment really matters. A seamless onboarding flow can dramatically reduce drop-off and accelerate the time to value—studies show that many SaaS apps lose up to 75% of new users within the first week if onboarding isn’t optimized. By focusing on clarity, progression and action from the moment someone signs up, you set the tone for retention, activation and loyalty.
In this article, we’ll walk you through what to look for in a UX agency that specializes in SaaS onboarding flows and then highlight the top 10 agencies that do it well.
Introduction
When you’re building a SaaS product and you want your onboarding to feel as effortless and delightful as Calendly’s, the user experience around that first moment really matters. A seamless onboarding flow can dramatically reduce drop-off and accelerate the time to value—studies show that many SaaS apps lose up to 75% of new users within the first week if onboarding isn’t optimized. By focusing on clarity, progression and action from the moment someone signs up, you set the tone for retention, activation and loyalty.
In this article, we’ll walk you through what to look for in a UX agency that specializes in SaaS onboarding flows and then highlight the top 10 agencies that do it well.
What to Look for in UX Agencies for SaaS Onboarding like Calendly?
Here are 6 key things to consider when choosing a UX agency for SaaS onboarding flows:
Quick time-to-first-value design
Your onboarding should get the user to the “aha moment” as soon as possible—where they see real value. Choose an agency that designs with first-task completion in mind (e.g., schedule first meeting, set availability, send first link) rather than long tutorials.Contextual and guided flows
Good onboarding isn’t just a splash screen and goodbye. The agency should build progressive flows—welcome screens, tooltips, checklists, guided steps, but only when needed. Over-guidance kills momentum, under-guidance causes abandonment.Personalization and segmentation
Your user types differ (solo users, teams, enterprise, power users). The UX agency should design onboarding that adapts: skipping steps for advanced users, offering extra help for novices, and using smart defaults. The earlier you tailor, the faster engagement begins.Clear UI, minimal friction & data capture wisely
Onboarding often involves asking for data (profile, preferences, integrations). But too much too early kills activation. The agency should reduce friction: only ask what’s essential, support SSO/social login, inline validation, and maintain momentum—without overwhelming the user.Metrics, instrumentation & iteration mindset
Onboarding UX must be measurable: who completed step 1, how many dropped off at invite teammate, how many completed profile. The agency should deliver not just screens but analytics hooks, variant flows, and support optimization so you iterate based on data—not guesswork.Design system & hand-off readiness for scale
Your SaaS will grow: integrations, seats, team modes, mobile/desktop. The onboarding flows must be flexible and maintainable. Choose an agency that builds component libraries, variant states (first-time, returning user, team mode) and hands off to developers with clarity.
Top 10 UX Agencies for SaaS Onboarding like Calendly: [Comparison]
Here are 10 agencies that are particularly strong in designing SaaS onboarding flows similar to Calendly:
What to Look for in UX Agencies for SaaS Onboarding like Calendly?
Here are 6 key things to consider when choosing a UX agency for SaaS onboarding flows:
Quick time-to-first-value design
Your onboarding should get the user to the “aha moment” as soon as possible—where they see real value. Choose an agency that designs with first-task completion in mind (e.g., schedule first meeting, set availability, send first link) rather than long tutorials.Contextual and guided flows
Good onboarding isn’t just a splash screen and goodbye. The agency should build progressive flows—welcome screens, tooltips, checklists, guided steps, but only when needed. Over-guidance kills momentum, under-guidance causes abandonment.Personalization and segmentation
Your user types differ (solo users, teams, enterprise, power users). The UX agency should design onboarding that adapts: skipping steps for advanced users, offering extra help for novices, and using smart defaults. The earlier you tailor, the faster engagement begins.Clear UI, minimal friction & data capture wisely
Onboarding often involves asking for data (profile, preferences, integrations). But too much too early kills activation. The agency should reduce friction: only ask what’s essential, support SSO/social login, inline validation, and maintain momentum—without overwhelming the user.Metrics, instrumentation & iteration mindset
Onboarding UX must be measurable: who completed step 1, how many dropped off at invite teammate, how many completed profile. The agency should deliver not just screens but analytics hooks, variant flows, and support optimization so you iterate based on data—not guesswork.Design system & hand-off readiness for scale
Your SaaS will grow: integrations, seats, team modes, mobile/desktop. The onboarding flows must be flexible and maintainable. Choose an agency that builds component libraries, variant states (first-time, returning user, team mode) and hands off to developers with clarity.
Top 10 UX Agencies for SaaS Onboarding like Calendly: [Comparison]
Here are 10 agencies that are particularly strong in designing SaaS onboarding flows similar to Calendly:
What to Look for in UX Agencies for SaaS Onboarding like Calendly?
Here are 6 key things to consider when choosing a UX agency for SaaS onboarding flows:
Quick time-to-first-value design
Your onboarding should get the user to the “aha moment” as soon as possible—where they see real value. Choose an agency that designs with first-task completion in mind (e.g., schedule first meeting, set availability, send first link) rather than long tutorials.Contextual and guided flows
Good onboarding isn’t just a splash screen and goodbye. The agency should build progressive flows—welcome screens, tooltips, checklists, guided steps, but only when needed. Over-guidance kills momentum, under-guidance causes abandonment.Personalization and segmentation
Your user types differ (solo users, teams, enterprise, power users). The UX agency should design onboarding that adapts: skipping steps for advanced users, offering extra help for novices, and using smart defaults. The earlier you tailor, the faster engagement begins.Clear UI, minimal friction & data capture wisely
Onboarding often involves asking for data (profile, preferences, integrations). But too much too early kills activation. The agency should reduce friction: only ask what’s essential, support SSO/social login, inline validation, and maintain momentum—without overwhelming the user.Metrics, instrumentation & iteration mindset
Onboarding UX must be measurable: who completed step 1, how many dropped off at invite teammate, how many completed profile. The agency should deliver not just screens but analytics hooks, variant flows, and support optimization so you iterate based on data—not guesswork.Design system & hand-off readiness for scale
Your SaaS will grow: integrations, seats, team modes, mobile/desktop. The onboarding flows must be flexible and maintainable. Choose an agency that builds component libraries, variant states (first-time, returning user, team mode) and hands off to developers with clarity.
Top 10 UX Agencies for SaaS Onboarding like Calendly: [Comparison]
Here are 10 agencies that are particularly strong in designing SaaS onboarding flows similar to Calendly:
Bricx - Premium UI/UX Partners For SaaS
We at Bricx exclusively work with B2B & AI SaaS to create unforgettable user experiences. Our team of UX experts design high-converting websites and products, using our deep understanding of SaaS & design.
We have a running list of 25+ UX case studies where we have successfully completed website & product design projects for our clients.
Our clients include B2B SaaS & AI companies like Writesonic, Sybill, Manyreach, and other reputed names.
Schedule a call with us to discuss your goals & we’ll let you know how we can help.
Bricx - Premium UI/UX Partners For SaaS
We at Bricx exclusively work with B2B & AI SaaS to create unforgettable user experiences. Our team of UX experts design high-converting websites and products, using our deep understanding of SaaS & design.
We have a running list of 25+ UX case studies where we have successfully completed website & product design projects for our clients.
Our clients include B2B SaaS & AI companies like Writesonic, Sybill, Manyreach, and other reputed names.
Schedule a call with us to discuss your goals & we’ll let you know how we can help.
Bricx - Premium UI/UX Partners For SaaS
We at Bricx exclusively work with B2B & AI SaaS to create unforgettable user experiences. Our team of UX experts design high-converting websites and products, using our deep understanding of SaaS & design.
We have a running list of 25+ UX case studies where we have successfully completed website & product design projects for our clients.
Our clients include B2B SaaS & AI companies like Writesonic, Sybill, Manyreach, and other reputed names.
Schedule a call with us to discuss your goals & we’ll let you know how we can help.
UX Studio
UX Studio has built its reputation on SaaS onboarding and activation experiences—they know how to break down complex flows into simple first-steps. For a product like Calendly, where you want users up and running quickly (setting availabilities, sharing links, creating events), UX Studio’s approach emphasizes user-guided first tasks and minimal friction. Their methodology includes persona segmentation and A/B friendly flows which means you can optimize onboarding over time.
Quick Points:
Hourly Rate: ~$100-149/hr
Employees: ~50+
Location: Budapest, Hungary & New York, USA
Eleken
Eleken specializes exclusively in SaaS product UX, which makes them a strong match when you need onboarding done well. Their focus on self-explanatory flows, onboarding checklists and minimal guidance aligns with tools like Calendly. They design flows that get users to core value quickly—like “Send your first invite” or “Connect your calendar”—and then scaffold more advanced features later. Their speed and clarity help startups iterate fast.
Quick Points:
Hourly Rate: ~$50-100/hr
Employees: ~30-50
Location: Ukraine / Remote
Ramotion
Ramotion brings design polish and onboarding craft together—ideal when your SaaS onboarding is part of your brand promise. For an app like Calendly, where UX needs to feel elegant, simple and trustworthy, Ramotion fits well. They design welcome flows, first-time user experiences, and ensure the onboarding screens reflect your product identity while keeping actions clear and front-of-mind.
Quick Points:
Hourly Rate: ~$100–150/hr
Employees: ~50–100
Location: USA (San Francisco)
MetaLab
MetaLab is one of the premium design agencies, well suited when onboarding is a strategic differentiator. Their strength lies in deep UX strategy, storytelling, and step-by-step conversion flows. For a SaaS onboarding like Calendly, they can help map the user journey from signup, calendar integration, first event creation, to team invite. Their deliverables include annotated flows, prototypes, and analytics-ready variants.
Quick Points:
Hourly Rate: ~$150–300+/hr
Employees: ~150+
Location: Canada / Global
Work & Co
Work & Co blends product scale and onboarding sophistication. When your SaaS has multiple user types (solo, team, enterprise) and onboarding needs to flex accordingly, they shine. They cover flows like “invite team”, “set team availability”, “share booking link”, “analytics review”—all critical if you’re building a Calendly-style experience. They also build global ready flows and component systems, enabling consistent onboarding across devices.
Quick Points:
Hourly Rate: ~$175–250+/hr
Employees: ~400+
Location: USA / Europe / Brazil
WANDR
WANDR is strong when onboarding encounters complexity—multiple integrations (Zoom, Google Calendar, Microsoft), team collaboration, advanced booking rules. If your SaaS onboarding includes these layers (like Calendly often does), WANDR’s process builds flows that manage complexity without overload. Their design-systems include onboarding components, tooltips, progress trackers, and iterative refinement.
Quick Points:
Hourly Rate: ~$120–180/hr
Employees: ~30–70
Location: USA (Los Angeles)
Cyber-Duck
Cyber-Duck is a UK-based agency with strong credentials in process-driven UX—valuable if your onboarding needs robust documentation, variant flows, regulatory compliance, or global rollout. When onboarding must handle multiple locales, languages or integrations, their disciplined approach supports sustainable UX. For a tool like Calendly, which may scale to many markets, they’re a viable partner to build onboarding that won’t break at scale.
Quick Points:
Hourly Rate: ~$90–160/hr
Employees: ~90+
Location: UK / Europe
Topflight
Topflight is a UX/product design agency that often works with startups in SaaS and onboarding workflows. While they do broader apps, their strength in building MVPs, validating flows and launching onboarding funnels quickly makes them a match if you’re in early stage. For a Calendly-style product, Topflight can help you test, iterate and optimise the onboarding before scaling.
Quick Points:
Hourly Rate: ~$120–200/hr
Employees: ~30–70
Location: USA (Boston / Remote)
UXDA
While UXDA is more known for fintech and banking apps, their UX onboarding practice is applicable to SaaS beyond finance. They bring depth in onboarding flows, checklists, progress tracking and driving activation metrics. If your SaaS onboarding is sophisticated—multiple steps, integrations, roles, team modes—they’re capable of delivering flows that convert. They bring a structured onboarding framework which complement a Calendly-style setup.
Quick Points:
Hourly Rate: ~$180-250/hr
Employees: ~40-80
Location: Riga, Latvia / Global
UX Studio
UX Studio has built its reputation on SaaS onboarding and activation experiences—they know how to break down complex flows into simple first-steps. For a product like Calendly, where you want users up and running quickly (setting availabilities, sharing links, creating events), UX Studio’s approach emphasizes user-guided first tasks and minimal friction. Their methodology includes persona segmentation and A/B friendly flows which means you can optimize onboarding over time.
Quick Points:
Hourly Rate: ~$100-149/hr
Employees: ~50+
Location: Budapest, Hungary & New York, USA
Eleken
Eleken specializes exclusively in SaaS product UX, which makes them a strong match when you need onboarding done well. Their focus on self-explanatory flows, onboarding checklists and minimal guidance aligns with tools like Calendly. They design flows that get users to core value quickly—like “Send your first invite” or “Connect your calendar”—and then scaffold more advanced features later. Their speed and clarity help startups iterate fast.
Quick Points:
Hourly Rate: ~$50-100/hr
Employees: ~30-50
Location: Ukraine / Remote
Ramotion
Ramotion brings design polish and onboarding craft together—ideal when your SaaS onboarding is part of your brand promise. For an app like Calendly, where UX needs to feel elegant, simple and trustworthy, Ramotion fits well. They design welcome flows, first-time user experiences, and ensure the onboarding screens reflect your product identity while keeping actions clear and front-of-mind.
Quick Points:
Hourly Rate: ~$100–150/hr
Employees: ~50–100
Location: USA (San Francisco)
MetaLab
MetaLab is one of the premium design agencies, well suited when onboarding is a strategic differentiator. Their strength lies in deep UX strategy, storytelling, and step-by-step conversion flows. For a SaaS onboarding like Calendly, they can help map the user journey from signup, calendar integration, first event creation, to team invite. Their deliverables include annotated flows, prototypes, and analytics-ready variants.
Quick Points:
Hourly Rate: ~$150–300+/hr
Employees: ~150+
Location: Canada / Global
Work & Co
Work & Co blends product scale and onboarding sophistication. When your SaaS has multiple user types (solo, team, enterprise) and onboarding needs to flex accordingly, they shine. They cover flows like “invite team”, “set team availability”, “share booking link”, “analytics review”—all critical if you’re building a Calendly-style experience. They also build global ready flows and component systems, enabling consistent onboarding across devices.
Quick Points:
Hourly Rate: ~$175–250+/hr
Employees: ~400+
Location: USA / Europe / Brazil
WANDR
WANDR is strong when onboarding encounters complexity—multiple integrations (Zoom, Google Calendar, Microsoft), team collaboration, advanced booking rules. If your SaaS onboarding includes these layers (like Calendly often does), WANDR’s process builds flows that manage complexity without overload. Their design-systems include onboarding components, tooltips, progress trackers, and iterative refinement.
Quick Points:
Hourly Rate: ~$120–180/hr
Employees: ~30–70
Location: USA (Los Angeles)
Cyber-Duck
Cyber-Duck is a UK-based agency with strong credentials in process-driven UX—valuable if your onboarding needs robust documentation, variant flows, regulatory compliance, or global rollout. When onboarding must handle multiple locales, languages or integrations, their disciplined approach supports sustainable UX. For a tool like Calendly, which may scale to many markets, they’re a viable partner to build onboarding that won’t break at scale.
Quick Points:
Hourly Rate: ~$90–160/hr
Employees: ~90+
Location: UK / Europe
Topflight
Topflight is a UX/product design agency that often works with startups in SaaS and onboarding workflows. While they do broader apps, their strength in building MVPs, validating flows and launching onboarding funnels quickly makes them a match if you’re in early stage. For a Calendly-style product, Topflight can help you test, iterate and optimise the onboarding before scaling.
Quick Points:
Hourly Rate: ~$120–200/hr
Employees: ~30–70
Location: USA (Boston / Remote)
UXDA
While UXDA is more known for fintech and banking apps, their UX onboarding practice is applicable to SaaS beyond finance. They bring depth in onboarding flows, checklists, progress tracking and driving activation metrics. If your SaaS onboarding is sophisticated—multiple steps, integrations, roles, team modes—they’re capable of delivering flows that convert. They bring a structured onboarding framework which complement a Calendly-style setup.
Quick Points:
Hourly Rate: ~$180-250/hr
Employees: ~40-80
Location: Riga, Latvia / Global
UX Studio
UX Studio has built its reputation on SaaS onboarding and activation experiences—they know how to break down complex flows into simple first-steps. For a product like Calendly, where you want users up and running quickly (setting availabilities, sharing links, creating events), UX Studio’s approach emphasizes user-guided first tasks and minimal friction. Their methodology includes persona segmentation and A/B friendly flows which means you can optimize onboarding over time.
Quick Points:
Hourly Rate: ~$100-149/hr
Employees: ~50+
Location: Budapest, Hungary & New York, USA
Eleken
Eleken specializes exclusively in SaaS product UX, which makes them a strong match when you need onboarding done well. Their focus on self-explanatory flows, onboarding checklists and minimal guidance aligns with tools like Calendly. They design flows that get users to core value quickly—like “Send your first invite” or “Connect your calendar”—and then scaffold more advanced features later. Their speed and clarity help startups iterate fast.
Quick Points:
Hourly Rate: ~$50-100/hr
Employees: ~30-50
Location: Ukraine / Remote
Ramotion
Ramotion brings design polish and onboarding craft together—ideal when your SaaS onboarding is part of your brand promise. For an app like Calendly, where UX needs to feel elegant, simple and trustworthy, Ramotion fits well. They design welcome flows, first-time user experiences, and ensure the onboarding screens reflect your product identity while keeping actions clear and front-of-mind.
Quick Points:
Hourly Rate: ~$100–150/hr
Employees: ~50–100
Location: USA (San Francisco)
MetaLab
MetaLab is one of the premium design agencies, well suited when onboarding is a strategic differentiator. Their strength lies in deep UX strategy, storytelling, and step-by-step conversion flows. For a SaaS onboarding like Calendly, they can help map the user journey from signup, calendar integration, first event creation, to team invite. Their deliverables include annotated flows, prototypes, and analytics-ready variants.
Quick Points:
Hourly Rate: ~$150–300+/hr
Employees: ~150+
Location: Canada / Global
Work & Co
Work & Co blends product scale and onboarding sophistication. When your SaaS has multiple user types (solo, team, enterprise) and onboarding needs to flex accordingly, they shine. They cover flows like “invite team”, “set team availability”, “share booking link”, “analytics review”—all critical if you’re building a Calendly-style experience. They also build global ready flows and component systems, enabling consistent onboarding across devices.
Quick Points:
Hourly Rate: ~$175–250+/hr
Employees: ~400+
Location: USA / Europe / Brazil
WANDR
WANDR is strong when onboarding encounters complexity—multiple integrations (Zoom, Google Calendar, Microsoft), team collaboration, advanced booking rules. If your SaaS onboarding includes these layers (like Calendly often does), WANDR’s process builds flows that manage complexity without overload. Their design-systems include onboarding components, tooltips, progress trackers, and iterative refinement.
Quick Points:
Hourly Rate: ~$120–180/hr
Employees: ~30–70
Location: USA (Los Angeles)
Cyber-Duck
Cyber-Duck is a UK-based agency with strong credentials in process-driven UX—valuable if your onboarding needs robust documentation, variant flows, regulatory compliance, or global rollout. When onboarding must handle multiple locales, languages or integrations, their disciplined approach supports sustainable UX. For a tool like Calendly, which may scale to many markets, they’re a viable partner to build onboarding that won’t break at scale.
Quick Points:
Hourly Rate: ~$90–160/hr
Employees: ~90+
Location: UK / Europe
Topflight
Topflight is a UX/product design agency that often works with startups in SaaS and onboarding workflows. While they do broader apps, their strength in building MVPs, validating flows and launching onboarding funnels quickly makes them a match if you’re in early stage. For a Calendly-style product, Topflight can help you test, iterate and optimise the onboarding before scaling.
Quick Points:
Hourly Rate: ~$120–200/hr
Employees: ~30–70
Location: USA (Boston / Remote)
UXDA
While UXDA is more known for fintech and banking apps, their UX onboarding practice is applicable to SaaS beyond finance. They bring depth in onboarding flows, checklists, progress tracking and driving activation metrics. If your SaaS onboarding is sophisticated—multiple steps, integrations, roles, team modes—they’re capable of delivering flows that convert. They bring a structured onboarding framework which complement a Calendly-style setup.
Quick Points:
Hourly Rate: ~$180-250/hr
Employees: ~40-80
Location: Riga, Latvia / Global
As a remote-first team of UX specialists, we work exclusively with B2B & AI SaaS companies to design unforgettable user experiences at Bricx.
If you’re a B2B or AI SaaS looking to give your users an unforgettable experience, book a call with us now!
As a remote-first team of UX specialists, we work exclusively with B2B & AI SaaS companies to design unforgettable user experiences at Bricx.
If you’re a B2B or AI SaaS looking to give your users an unforgettable experience, book a call with us now!
As a remote-first team of UX specialists, we work exclusively with B2B & AI SaaS companies to design unforgettable user experiences at Bricx.
If you’re a B2B or AI SaaS looking to give your users an unforgettable experience, book a call with us now!
Author:
Unforgettable Website & UX Design For SaaS
We design high-converting websites and products for B2B AI startups.
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Available for work
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Available for work
© Bricxlabs 2024. All Rights Reserved
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Available for work
© Bricxlabs 2024. All Rights Reserved
